User Management System Documentation

Complete user documentation for managing access control through Users, User Groups, Roles, and Permission Scopes.

Documentation Structure

user-management/
├── README.md                    # This file - Documentation index
├── 01-overview.md               # System overview and architecture
├── 02-core-concepts.md          # Core concepts and terminology
├── 03-users.md                  # Users module documentation
├── 04-user-groups.md            # User Groups module documentation
├── 05-roles.md                  # Roles module documentation
├── 06-permission-scopes.md      # Permission Scopes module documentation
├── 07-best-practices.md         # Best practices and guidelines
├── 08-common-mistakes.md        # Common mistakes and how to avoid them
├── 09-use-cases.md              # Real-world use case examples
├── 10-quick-reference.md        # Quick reference card and glossary
└── screenshots/                 # UI screenshots for documentation

Quick Links

Document	Description
Overview	System architecture and module relationships
Core Concepts	N-1 hierarchy, scopes, dynamic rules, localization
Users	Managing individual user profiles
User Groups	Organizing users into collections with dynamic rules
Roles	Defining permission sets and access control
Permission Scopes	Extending permission visibility beyond hierarchy
Best Practices	Recommended approaches for effective management
Common Mistakes	Anti-patterns to avoid
Use Cases	Real-world scenario examples
Quick Reference	Cheat sheet and glossary

System Overview

The User Management System provides comprehensive access control through four interconnected modules:

┌─────────────────────────────────────────────────────────────────┐
│                     Access Control Flow                          │
├─────────────────────────────────────────────────────────────────┤
│                                                                  │
│   USERS ──────► USER GROUPS ──────► ROLES                       │
│     │                │                  │                        │
│     │                │                  ▼                        │
│     │                │           PERMISSIONS                     │
│     │                │                  │                        │
│     │                ▼                  ▼                        │
│     └──────► DYNAMIC RULES ──► PERMISSION SCOPES                │
│                                  (Extends visibility)            │
│                                                                  │
└─────────────────────────────────────────────────────────────────┘

Key Features

Module	Key Capabilities
Users	Profile management, status tracking, manager hierarchy
User Groups	Manual/dynamic membership, role assignment, bulk operations
Roles	100+ permissions across 20 categories, scope assignment
Permission Scopes	Visibility populations, hierarchy extension

Getting Started

1. New to the system? Start with Overview and Core Concepts
2. Setting up access? Follow the module guides in order (Users → Groups → Roles → Scopes)
3. Need quick answers? Check the Quick Reference
4. Troubleshooting? Review Common Mistakes

Key Concepts at a Glance

Concept	Definition
N-1 Scope	Default visibility - direct reports only
Permission Scope	Extends visibility beyond N-1 hierarchy
Role	Collection of permissions assigned to users/groups
User Group	Collection of users for bulk management
Dynamic Rules	Automatic group membership based on user attributes
Manual Assignment	Individual user selection for groups

Membership Types

Users can be added to groups through three different methods:

Type	Icon	Description	Automatic Updates
Manual	Hand	Admin manually selects users	No
Dynamic	Sync arrows	Rule-based on user attributes	Yes
Group	Users	Inherited from another group	Yes

Version Information

Item	Value
Documentation Version	2.0
Last Updated	2024
Platform	Neobrain HR Platform